Assessment Task – Portfolio of Evidence

Student Name		Student Number
Unit Code/s & Name/s	BSBITU313 Design and produce digital text documents
Assessment Name	Portfolio 2	Assessment Task No.	AT2
Assessment Due Date		Date submitted
Assessor Name
Student Declaration:I declare that this assessment is my own work.  Any ideas and comments made by other people have been acknowledged as references.  I understand that if this statement is found to be false, it will be regarded as misconduct and will be subject to disciplinary action as outlined in the TAFE Queensland Student Rules.  I understand that by emailing or submitting this assessment electronically, I agree to this Declaration in lieu of a written signature.
Student Signature		Date

Instructions to Student	General Instructions: The purpose of this assessment is to prepare four (4) word processed documents using some of the more common Word functions.  Select the most appropriate word processing application to do this. Each document prepared must follow a set of instructions.  All documents must be accurately completed in order to gain a satisfactory result. Access to class text, on-line help and participant’s notes is allowed.   Time Allowed:           Assessment     2 ½ hours All students will have 2 ½ hours in which to complete this assessment.  Class-based students will have this time monitored by their supervisor.  The supervisor is to record start/end time on page 3 of this assessment if students do not have access to Connect.  Alternatively, class-based students who do have access to Connect as well as online students will have the 2 ½ hours timed through Connect to prepare all the required documents. Students who need to make some adjustments in order to create accurate documents will be given the opportunity to make the necessary corrections to these documents as a second attempt. Materials to be supplied: ·                Access to computer with relevant software and a printer ·                Ergonomic furniture ·                English language dictionary ·                Document holder ·                Recycled paper tray ·                Style Guide Files required: Cairns Tourist Guide draft; Cairns logo; photographs of Rainforest and Helicopter Tour; Great Barrier Reef; Lizard Island Scenic Flights Work, Health and Safety: Students are to comply with the Work Health and Safety Act 2011 whilst completing these tasks. Assessment Criteria: To achieve a satisfactory result, your assessor will be looking for your ability to demonstrate the following key skills/tasks/knowledge to an acceptable industry standard: ·                Prepare a brochure using: –               section breaks –               unlinking sections –               headers and footers –               Inserting pictures –               creating a table and editing –               columns –               creating and applying styles ·                Prepare a mail merge letter
Submission details (if relevant)	Insert your details on page 1 and sign the Student Declaration. Include this form with your submission. All students are to submit the following documents as part of this portfolio: ·                This document showing the signed student declaration; ·                Tours and events in Cairns ·                Template ·                Tour Info ·                Tours and events in Cairns 2 Students (where possible) will submit assessment through – ·                TAFE Queensland Learning Management System: Connect   url: https://connect.tafeqld.edu.au/d2l/login ·                Username; 9 digit student number ·                For Password: Reset password go to  https://passwordreset.tafeqld.edu.au/default.aspx>
Instructions to Assessor	The purpose of this assessment is to prepare four (4) word processed documents using some of the more common Word functions.  Select the most appropriate word processing application to do this. Each document prepared must follow a set of instructions.  All documents must be accurately completed in order to gain a satisfactory result. Access to class text, on-line help and participant’s notes is allowed.   Students will be allowed to make any necessary corrections which are indicated on the marking criteria.  This will count as the second attempt. Materials to be supplied: ·                Access to computer with relevant software and a printer ·                Ergonomic furniture ·                English language dictionary ·                Document holder ·                Recycled paper tray ·                Style Guide Files required: Cairns Tourist Guide draft; Cairns logo; photographs of Rainforest and Helicopter Tour; Great Barrier Reef; Lizard Island Scenic Flights Marking Assessments: Assessors are to mark according to Benchmark Answers and/or Marking Criteria and provide feedback to the student on the Assessment Task, Marking Criteria and through Connect.
Note to Student	An overview of all Assessment Tasks relevant to this unit is located in the Unit Study Guide.

Task 1

You are required to contact your supervisor to clarify any tasks you are unclear about, prior to commencing the tasks.

While speaking to your supervisor you will need to explain orallyhow to access help so that you can use this function if required during the assessment.  Also explain orally the purpose of the style guide when completing tasks.

Familiarise yourself with the following scenario before completing the tasks.

Refer to Style Guide on page 12 when completing tasks

SCENARIO

You are employed by Cairns Tourism as Personal Assistant to the Manager, Martin Simons.  Martin will be out of the office this morning and would like you to complete some tasks in his absence.  He will advise you of his requirements by email.

In completing the tasks, you will need to follow the Cairns Tourism Enterprise Policies and Procedures (the relevant sections are given below) as well as the requirements specified by Martin himself.

Cairns Tourism

The Esplanade

CAIRNS QLD  4870

Tel 07 4040 5333                                 Fax 07 44040 5334

INSTRUCTIONS FOR TASKS 2 AND 3 

The following email has been sent to you by Martin Simons.  Please read his instructions to complete tasks.

FROM:	“Martin Simons” <Martin.Simons@nq.com.au>
TO:	“Administration Assistant” <Administration Assistant@nq.com.au>
CC:
SUBJECT:	CAIRNS TOURS AND EVENTS BROCHURE
DATE:	Today’s
While I am out of the office this morning, could you design and produce abrochure for tourists about Cairns, please?  I’ve typed some preliminary information saved as Cairns Tourist Guide draft.Whilst preparing this brochure take note of some requests I’ve indicated over the page.  The brochure should be laid out as indicated in my sketch.  Make sure you have a good look at my handwritten notes before you start, to be certain you fully understand what I require. Be consistent throughout the document with text and formatting and check in Print Preview for placement on the page.The final page of the brochure will be a table displaying the various events in the region – refer to the draft hard copy I’ve provided and include the amendments noted. You’ll have to type this final page yourself.Save competed 5 page document as Tours and Events in Cairns and print a copy.   Could you design and produce an appropriate template for our letters?  The template should contain a letterhead with the company details.  Could you also create anautotext entry (using Quick Parts) in the template for the closure of the letter – Yours sincerely (allow 5 blank lines) Simon Martin, Manager. {Print screen your autotext from quick parts and submit on a separate document}Use the template to type a letter to some of the Tour companies – have attached a handwritten draft, along with the names and addresses.  Could you please set up as a main mail merge document (named Tour info) and a data source (named Tour info data). Print a copy of each of the individual letters, so that I can sign them before they’re sent.

Task 2

Brochure to be laid out as follows:

Create two styles for subheadings and apply where indicated:

Style 1 – Calibri 18 pt, bold, italics, with paragraph spacing 12pt after.

Style 2 – Calibri 14 pt, bold, italics, with paragraph spacing 6 pt before and after.

Page 1

·                Cover page – display effectively

·                Portrait

·                No headers and footers

·                Text – use Britannic bold 36 pt bold font

·                Insert the company logo – resize as necessary

Page 2

·                Introduction

·                Portrait

·                Centre vertically on page

·                No headers and footers

Pages 3 and 4

·                Landscape

·                Two column layout

·                Insert picture of Rainforest at bottom of column on page 3

·                Insert picture of Helicopter Tour at bottom of column on page 4

·                Use header as follows:

–               Cairns – Tropical Paradise

–               (Use Harlow Solid Italic 9 pt, on right, and a bottom border).

·                Use footer as follows:

–               Page No (on left – commencing with page 1) and Month 20XX (on right)

–               (Use Harlow Solid Italic 9 pt and a top border)

Page 5

·                Portrait

§    Headers and footers to continue from page 4

Task 3

Dear<<                        >>   Cairns Tourism is pleased to launch its new brochure, giving details of tourist activities and local social events in the region.  A complimentary copy of our inaugural edition is enclosed.   Our editor will be visiting your resort on <<date>> and would like to discuss contributions to the brochure with you.   I trust you will enjoy reading our brochure and learning more about the Cairn region.   Yours etc   MS

Ms Jane Ingles General Manager Scenic Helicopters Ltd 255 James Street Cairns Qld 4870   21 nextmonth

Mr Keith Richards Manager Daintree Rainforest Tours PO Box 88 Daintree Qld 4873   19 nextmonth

Ms Julie Roberts Manager Great Barrier Reef Tours 63 Nelson Street Cairns Qld 4870   16 nextmonth

INSTRUCTIONS FOR TASK 4

The following email has been sent to you by Martin Simons.  Please read his instructions to complete tasks.

FROM:	“Martin Simons” <Martin.Simons@nq.com.au>
TO:	“Administration Assistant” <Administration Assistant@nq.com.au>
CC:
SUBJECT:	CAIRNS TOURS AND EVENTS BROCHURE
DATE:	Today’s
I haven’t included Great Pyramid Race in the brochure.  Could you please insert a row in the table above Cairns Amateurs Racing Carnival and type the following text:   Column 1 (Events) Great Pyramid Race Column 2 ((Details) A weekend of activities Market stalls Entertainment Displays Rides Column 3 (Month) August   Format the text so that it is consistent with the remainder of the table Save the amended document as Tours and Events in Cairns 2

STYLE GUIDE

PROCEDURE TO BE FOLLOWED WHEN PREPARING DOCUMENTS

FONT	The standard font is Arial (body) 11 pt and this is to be used for all documents (unless otherwise specifically told).
LETTERS	All letters must be typed in fully blocked, open punctuation style (refer to next page for example)
LINE SPACING	Use single line spacing (unless otherwise specifically told).
PARAGRAPH SPACING	Remove all before and after paragraph spacing

BUSINESS LETTERS

·                STYLE – FULLY BLOCKED STYLE to be used (all letter parts begin on the left margin)

·                PUNCTUATION – OPEN PUNCTUATION to be used (only punctuate the BODY of the letter)

·                LETTERHEAD – Use letterhead if provided, otherwise leave 5 blank lines for letterhead

NOTATIONS TO BE PLACED AT THE END OF A LETTER

Notation	Explanation
enc	Stands for ‘enclosure’ – if the text of a letter indicates material is enclosed with the letter, this notation is applicable.
attach	Stands for ‘attachment’ – if the text of a letter indicates material is attached with the letter this notation is applicable.
usc	Stands for ‘under separate cover’ – if the text of a letter indicates material is being forwarded separately, this notation is applicable.